NotebookLM Guidance for Use

GTA recognizes NotebookLM as an experimental AI-powered research and summarization tool developed by Google. It enables users to upload source materials (documents, PDFs, notes, and more) and generate summaries, insights, or ask questions based on those materials.

This guidance is designed to help Georgia state agencies understand when and how NotebookLM can be used responsibly in alignment with Georgia’s AI standards and principles.

Guidelines

  • Purpose and Use
    • NotebookLM is a note-taking and knowledge assistant built on Google's AI models. It allows users to:
      • Upload multiple sources (e.g., meeting transcripts, reports, or training materials).
      • Ask questions or prompt the AI to summarize content across those sources.
      • Organize information in notebooks for ongoing projects or research.
    • NotebookLM is currently offered as a free, experimental tool, and is available through a Google account with access to Workspace Labs features.
    • NotebookLM is well-suited for internal research and knowledge management tasks. Its capabilities can:
      • Speed up information synthesis across large datasets.
      • Support drafting of content (e.g., summaries, briefs, FAQs).
      • Enhance learning from dense or technical material.
  • Implementation Considerations
    • Data Sensitivity
      Do not upload documents containing personally identifiable information (PII), confidential information, or protected health data. NotebookLM is not authorized for handling regulated data under Georgia’s Data Classification Standards.
    • Accessibility
      NotebookLM outputs are text-based and generally accessible. However, ensure outputs used in public documents or websites follow WCAG 2.1 and Section 508 standards.
    • Account Use
      NotebookLM is tied to personal Google accounts and not managed through enterprise agreements. Agencies should treat it as an exploratory tool and use it only for low-risk, internal use cases.
    • Transparency
      Any insights generated using NotebookLM should be reviewed and validated by a human. Agencies should not use it as a sole source of truth or publish AI-generated outputs without review.

Prohibited Use

  • Use for internal brainstorming, research, and synthesis.
  • Validate all AI-generated content before reuse or publication.
  • Upload only non-sensitive, public, or internal-use-only data.
  • Cite human review in final outputs.

Acceptable Use

  • Upload confidential, restricted, or PII-containing content.
  • Use outputs without fact-checking.
  • Treat AI responses as final legal, policy, or official guidance
  • Store long-term agency records in NotebookLM.

Procurement and Access

NotebookLM is currently in beta and does not require a formal procurement process. However, agencies should monitor for future licensing or enterprise versions that may require review under GTA procurement guidelines.